2. Submission of the thesis

Remote submission of the thesis

The deadlines for submitting diploma theses are:

  • for bachelor's theses: September 9th at 2 p.m.
  • for master's theses: September 15th at 2 p.m.

Submissions can be sent by e-mail to the Secretariat for Students' Affairs of the Institute of Computer Science (w.duszynska [at] ii.pw.edu.pl) from 1.09.2022

Defense of engineering theses takes place in September, while master's theses in October

In addition to preparing the thesis and the required documents, student must must pass all the courses declared for the current semester. This last point is very important in the case of exam courses - you have to ask the lecturer to enter the grade in the USOS system as soon as possible.

Among the documents accompanying the thesis (a list of them can be found below) is the Diploma Information Card - in this document, in addition to information about the thesis and its author, you need to check and possibly change the data on studies and the moment of submitting the work. Information Card templates can be found at the bottom of this page.

You start the procedure of collecting documentation by creating a directory on OneDrive PW ( https://wutwaw-my.sharepoint.com/ ) in which you should place:

  1. Diploma thesis in pdf format (this should be the version that will be later uploaded to the APD system and will be printed) - for formatting guidelines, please see the Formatting the diploma thesis section below.
  2. Positive opinion of the supervisor - template to be filled.
  3. Diploma Information Card (this is a specific requirement for the Institute of Computer Science - please ensure that the content fits on two pages!) - templates are available at the end of the page.
  4. Scan of the filled and signed Annex 2 to the ordinance No. 97/2019 of the WUT Rector (monitoring of professional careers of alumni) - of course, if you agree to participate in the monitoring of professional careers of WUT alumni.
  5. In case of remote diploma exam scan of the completed and signed Annex 2 to Regulation No. 99/2020 of the WUT Rector (Declaration of the student  taking a remote diploma examination).
  6. In case of traditional diploma exam scan of the completed and signed declaration of a student to attend the exam at the premises of University - this semester it is default form of a final exam.
  7. If the person is in the process of reassumption of studies - a scan of the reassumption card (both sides).

After collecting all the documents, you send to the Institute Secretariat (to Ms. Wiesława Duszyńska, with a copy to Ms. Elżbieta Macewicz) a link to this directory.

After checking the completeness of the documentation, the Secretariat will prepare a Decision on admission to the diploma examination and passes the case to the Dean's Office. A review of the diploma thesis and the date of the diploma exam will be determined in parallel. The schedule of the diploma exams will be published on the website of the Institute of Computer Science (Schedule of diploma exams).

Note: The Dean's Office may do its part of the work only when it has a complete set of student grades.

After obtaining the status of a graduate, you can fill in the following documents in USOS (in the Supplements section, tab for Students ):

  1. Application for a diploma and supplement (please take care of fees for additional copies);
  2. Information on personal data for the diploma,
  • Based on this data, the Dean's Office will prepare a supplement draft, which you should verify in USOSWeb by:
      • declaration of compliance of personal data in USOS,
      • declaration of the correctness of the texts included in the supplement.

After completing the organizational procedures at the Dean's Office and the Institute's Secretariat, the graduate will receive an e-mail with information that she/he can upload to the APD system:

  • the thesis (with abstracts and keywords),

and you have to fill:

  1. Declaration of the thesis' author,
  2. Diploma thesis license declaration.

The supervisor approves the thesis and enters her opinion about the work, and the reviewer - a review. After approval of the opinion and review, the thesis is ready for defense.

At the latest one week before the scheduled date of the diploma examination:

  1. The student agrees with the Secretariat on the date and time of delivery of the documents which scans have been placed in the OneDrive directory (this also applies to the printout of the diploma thesis).
  2.  In the Secretariat, the student submits documents and receives covers for the diploma thesis. On the same day, he should submit one copy of the bound diploma thesis.

Formatting of the thesis

From January 2017, the Rector's ordinance regulates the format of the diploma thesis and cover templates. Covers are collected at the Institute's Didactic Secretariat. Information on the rules for formatting the diploma thesis (including cover page templates) is available on the Faculty's website:  http://www.elka.pw.edu.pl/Studia/Kalendarz-ustalenia-plan-zajec/Prace-Dyplomowe  . 

The template of the diploma's information card (Microsoft Word 2003; OpenOffice Writer version 2.3 handles these documents flawlessly):

Diploma's information card - Bachelor studies in English

Diploma's information card  - Master studies in English